ARTICLE 6

Committees

The following standing committees shall be established to conduct CCB activities as provided in Article 11 of the By-Laws:

  •  By-Laws

  •  Financial Review

  •  Exhibitions and Competitions

 

Proposed - Previously Article 7

EXECUTIVE BOARD

The management of the CCB shall be directed by the Executive Board composed of the five elected Officers and appointed Directors, as outlined in Article 5. The Executive Board shall meet as often as necessary to transact the business of the CCB. Only Officers are entitled to voting privileges. Three Officers shall constitute a quorum.

ARTICLE 7

Executive Board

The management of the CCB shall be directed by the executive board composed of the elected and appointed officers, as outlined in Article 5. The Executive Board shall meet as often as necessary to transact the business of the CCB. Prior to the March meeting the executive board shall plan the activities for the up-coming year. The executive board may use any affective means of communication necessary to conduct club business. Four Board Members shall constitute a quorum. Each position is entitled to one vote.

 

Proposed - Previously Article 8

AMENDMENTS

Amendments to these bylaws may be proposed to the Executive Board by any club member in good standing
and, if approved by the officers, shall be voted upon by the club membership for incorporation. A simple
majority by voice vote of the club membership shall be required for passage of all proposed amendments.

ARTICLE 8

Amendments

Amendments to these By-Laws may be proposed to the Executive Board by any member in good standing and, if approved, shall be voted upon by the club membership for incorporation. A simple majority shall be required for passage of all proposed amendments.

 

Proposed - Previously Article 9

ELECTIONS
Nominations shall be taken from the floor at the January regular meeting. Elections of the CCB officers shall be held annually in February.
• If each office has only one candidate, the election will be held viva voce (by voice) per Robert's Rules of Order section 46. The President shall announce the ballot and call for approval of the entire ballot by general consent or simple majority. If the entire ballot is rejected, the President will call for votes, office by office, allowing new nominations from the floor before each vote. The candidates are elected viva voce by simple majority of those club members present. Absentee ballots will not be counted in this event.
• In the case where there is more than one nominee for an office, the following procedure shall be followed: The President shall appoint a Nominating Committee consisting of at least two club members in good standing. Not more than half of the Nominating Committee members may come from the current Executive Board. This committee will verify that nominees are members in good standing and that they agree to serve for the nominated office. The Nominating Committee prepares a ballot, listing each office with their associated candidates; it also provides a write-in slot. The ballot must be published on the club website within two weeks following the January regular meeting. The Nominating Committee distributes printed ballots at the February regular meeting to club members of good standing. A call for further nominations shall be made before voting. Absentee votes are allowed if the club member prints a ballot from the website, marks it, and personally delivers it to a member of the Nominating Committee prior to the start of the February regular meeting. After announcement to turn in ballots, all written ballots will be collected and tabulated by the Nominating Committee. The winner is determined by simple majority, and the results of the election will be announced.

The term of the new slate of officers shall commence at the end of the February regular meeting and continue for one year. The current officers may again be nominated and re-elected to serve in the same position, or another position, without term restrictions. Vacancies in the CCB offices shall be filled as appointed by the President, with the approval of the Executive Board. Vacancy of the office of President shall be filled by the advancement of the Vice President. The Secretary may then assume the position of the Vice President or continue on in the present position. The Executive Board may fill the vacated position by majority agreement.

ARTICLE 9

Elections

Elections of the CCB officers shall be held annually in February. Nominations shall be taken from the floor at the January meeting. The president shall appoint a Nominating Committee consisting of at least two members of good standing where no more than half the members are on the Executive Board.  This committee will verify the nominees are members in good standing and agree to serve for the nominated office and prepare a ballot listing each office and the candidate(s.) The ballot shall be published on the club website within two weeks of the January meeting. If there is exactly one candidate for all offices,  the election will be held viva voice (by voice) per Robert's Rules of order section 46. Otherwise the election will be held via counted paper ballot for all offices.
 
In the case of election viva-voce, the President shall announce the ballot and call for approval entire via general consent or simple majority.  If the ballot has been rejected entire, the president will call for vote  office by office allowing new nominations from the floor before each vote.  The candidates will then be elected by simple majority of those present counted as described above. Absentee ballots will not be counted in this event.

In the case of election via counted paper ballot, the election committee shall distribute printed ballots at February meeting to members of good standing. The ballots shall contain a write-in slot and a call for nominations shall be made before the vote. Absentee votes shall be allowed if the member prints and marks a ballot printed from the website and personally delivers it to a member of the Nominating Committee prior to the start of the February meeting. After notice to turn in ballots, all written ballots will be collected and tabulated by the Nominating Committee, the winner determined by simple majority, and the results of the election will be announced.

The term of the new slate of officers shall commence at the end of the February meeting and continue for one year. The current officers may continue to be nominated and re-elected to serve in the same position, or another position without term restrictions. Vacancies in the CCB offices shall be filled by the President, with the approval of the Executive Board. Vacancy of the office of President shall be filled by the advancement of the first Vice President. The second Vice President may then assume the position of the first Vice President or continue on in the present position. The Executive Board may fill the vacated position by majority agreement.

 

Proposed - Previously Article 10

DUTIES OF OFFICERS

The President shall:
• Represent the CCB and be aware of all club activities
• Appoint directors
• Preside at the CCB regular meetings and Executive Board meetings
• Have voting rights
• Authorize binding agreements on behalf of the CCB with approval of the Executive Board
• Initiate working committees as needed

The Vice President shall:
• Preside at meetings in the absence of the President
• Support and represent the President as needed
• Plan and coordinate programs for the regular monthly meetings
• Have voting rights on the Executive BoardT

The Secretary shall:
• Write minutes of the Executive Board meetings and submit the minutes to the Webmaster
• Keep the official records of the CCB for archival in a timely manner
• Have voting rights on the Executive Board

The Public Relations officer shall:
• Provide the CCB with timely information of community events and photographic opportunities
• Provide information for publication of CCB activities
• Promote the CCB to the community with information of interest to the public
• Have voting rights on the Executive Board

 

ARTICLE 10

Duties of Officers

The President shall: preside at all CCB meetings and the Executive Board meetings; appoint chairpersons of all of the Standing Committees; act as the CCB spokesperson; execute any contract or binding agreement on behalf of the CCB with the approval of the Executive Board; generally supervise and be aware of all CCB activities.

  • The First Vice President shall: assume the duties of the President, when needed; act as a Director on the Executive Board; plan and coordinate programs for the monthly meetings.

  • The Second Vice President shall: preside at meetings in the absence of the President and the First Vice President; act as a Director on the Executive Board; plan and coordinate periodic photographic field trips.

  • The Treasurer shall: administer receipt and disbursement of club funds (two authorized signatures shall be required on all disbursements and all disbursements shall be pre-approved by the Executive Board); maintain financial records; provide monthly written reports to the Secretary at each CCB meeting for the records; support all financial audits: act as a Director on the Executive Board.

  • The Secretary shall: provide written Minutes of all regular and Executive Board meetings; keep the official records of the CCB in custody, and transfer these records on to any successor to this position; act as a Director on the Executive Board.

  • The F-Stop Editor shall: prepare and mail to the Membership, a monthly newsletter, entitled the "F-Stop", relating the current information and plans of the Club. Each issue may be reviewed and approved at the president’s discretion, prior to the printing and mailing. The F-Stop shall be mailed at least ten days prior to regularly scheduled meetings; serve as a Director on the Executive Board.

  • Membership Chairperson shall: spearhead efforts to maintain and increase the CCB membership, maintain a current written membership list and advise members of their dues renewal date, with the approval of the Executive Board, prepare news releases and flyers that explain the CCB membership benefits and serve as a Director on the Executive Board.

  • Photography Display Coordinator shall: be responsible for selecting and hanging CCB photographs in designated locations; serve as a Director on the Executive Board.

  • Webmaster shall: be responsible for designing and maintaining the clubs web site. Shall have editor’s privileges’ regarding what is displayed on the site keeping the best interest of the club in mind. The executive board will make final decisions regarding any areas of concerns; serve as a Director on the Executive Board.

 

Proposed

DUTIES OF DIRECTORS

The Newsletter Director shall:
• Compose and write a monthly newsletter prior to the next scheduled monthly regular meeting
• Submit a draft of the newsletter, prior to final release, to the President and Public Relations officer

The Membership Director shall:
• Collect dues from new and current members
• Advise members of their dues renewal status
• Maintain a confidential, written membership list with pay status, email, and phone numbers

The Competition Director shall:
• Coordinate judges for CCB monthly photo contests
• Coordinate the quarterly photo contest, judged by the general membership
• Support any other CCB photo contests
• Gather information on regional and international photographic competitions

The Webmaster shall:
• Be responsible for designing and maintaining the CCB web site
• Work with the Executive Board regarding the context and content of the website

The Field Trip Director shall:
• Plan and coordinate appropriate periodic field trips.

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